Day in the life of a substitute teacher

Stepping into the world of substitute teaching can be an exciting and fulfilling journey, offering a unique blend of challenges and rewards. Whether you’re a seasoned educator looking for a flexible schedule, a recent graduate eager to gain hands-on experience, or someone passionate about contributing to student growth, substitute teaching opens the door to diverse opportunities in education. It’s not just a temporary position but a strategic role that lets you explore different classroom environments and age groups, enhancing your teaching skills and professional development.

In this guide, we’ll walk you through a typical day in the life of a substitute teacher, providing insights on what to expect and how to prepare. From essential tips on what to know before the school day starts, to strategies for creating a positive and productive classroom atmosphere, we’ve got you covered. 

You’ll learn how to make the most of the first ten minutes of class to set the tone for a successful day and discover practical teaching tips that will help you manage any classroom with confidence. Dive in to gain valuable advice and resources that will empower you to navigate your substitute teaching assignments with ease and professionalism.

Ready to substitute teach with Swing? You can get started here.

A day in the life of a substitute teacher: what to expect

6:00 AM – The day begins

Confirm assignment via phone, text, or web notification. With Swing, you can lock in assignments in advance to avoid the last minute scramble. Prepare for the day ahead with materials and a positive mindset.

8:00 AM – Arrive at school

Check in at the office for keys and instructions. Locate the classroom and review sub plans, rosters, schedules, and emergency procedures. Introduce yourself to neighboring teachers for support.

8:15 AM – Ready, set, teach!

Write your name and instructions on the board. Greet students, introduce yourself, and take attendance. Follow lesson plans, adapting as needed for different grade levels and subjects.

12:00 PM – Lunch time

Head to the teacher’s lounge, introduce yourself, and network. Recharge and prepare for the afternoon classes.

2:30 PM – Wrapping up

Have students tidy up and submit assignments. Write a detailed report for the absent teacher, noting lesson progress and student behavior. Leave the classroom organized for the teacher’s return.

2:45 PM – Mission accomplished

Return keys to the office. Head home to relax and recharge for the next assignment.

What every sub should know before their first day

Substitute teaching is dynamic and rewarding experience, but preparation is key to making the most of each assignment.

Before the day begins: essential questions

1. What are the current lesson plans?

The best way to keep students on track is to follow their regular teacher’s lesson plans. Check if lesson plans are provided and review them in advance. Clarify any uncertainties with other teachers. If no lesson plans are provided, check out our [insert link to BTS guide]

2. Who at the school should I ask if I need assistance?

Identify key contacts at the school who can help you throughout the day. Knowing who to turn to in case of unexpected challenges is crucial. If it’s unclear upon your arrival, don’t be afraid to ask a neighboring teacher for some extra support!

3. How should I submit attendance?

Make sure you understand the school’s attendance procedures to keep track of students and avoid any confusion. Check any substitute notes for specifications, otherwise, keep track of student attendance however it makes the most sense to you.

4. Which students need more attention?

Check any teacher notes left behind to see if there are any students who may require extra guidance or discipline. Knowing who might push limits and who can assist you will help maintain classroom order.

5. What classroom rules should I know about?

Familiarize yourself with the existing classroom rules to blend your teaching style with what students are used to. If the absent teacher did not leave any rules behind, get the students involved! Ask for their participation to understand how the classroom usually runs and stays on track. 

6. What are the typical consequences for breaking the rules?

Understand any pre-established disciplinary strategies to effectively manage student behavior. Whether there are school policies or specific consequences for a particular classroom, be sure to follow the protocols left for you.

7. What are the typical rewards for positive behavior?

Similarly, make sure to learn about any reward systems in place to reinforce good behavior and keep students motivated. Ideally a guide has been left behind for you, otherwise, feel free to check with another instructor for additional guidance.

8. What extra activities do the students enjoy?

Prepare a list of engaging activities to keep students occupied if lesson plans end early or during free periods. If you run short on time to prepare, don’t worry, we’ve got a whole arsenal of activities and plans for you.

9. What would you want to know if you were subbing for your class?

If you have the chance to meet with the teacher before their absence, ask them for any additional information that could help you manage the class more effectively.

How to have a perfect day

After accepting an assignment:

• Map out your route: Understand the commute and the parking situation. It’s important to show up on time and be prepared on your first day!,
• Mentally prepare: Review the assignment details the night before to ensure you know the start time and check-in procedures.
• Get a good night’s sleep:  A well-rested teacher is an effective teacher, so ensure you get enough sleep the night before. 
• Dress for success: First impressions matter! Be sure to dress professionally and to follow the school’s dress code.

Day of the assignment:

• Be on time: Arrive 15-30 minutes early to familiarize yourself with the school, meet key staff members, and get comfortable before the students arrive. 
• Take attendance: Follow any instructions provided in the sub plans or ask a neighboring teacher or office staff for guidance. 
• Stick to the lesson plan: If the absent teacher left plans behind, be sure to follow them. If not, check out our sub binder that has lesson plans and activities for all ages and subject matters! 
• Take notes: Write down any key moments from the day such as student behavior and performance. Be sure to leave a detailed report before you leave for the day. 
• Before you leave: Make sure the classroom is organized and the teacher’s desk is as you found it. Return school property, such as keys and laptops. Don’t forget to ask for feedback so you can continually improve!

Teaching tips for the first 10 minutes of class

No one understands the power of first impressions quite like substitute teachers. Whether you’re facing a new class every hour, day, or week, it’s essential to ask yourself: what kind of first impression do I want to make?

The beauty of being a substitute teacher is that you get to perfect the art of the first impression regularly. Just in case you need some pointers, we’ve got you covered.

Let your clothes do the talking

From the moment you step through the door, you want your students to see someone who appears calm and capable. Dressing for the part will help you earn and retain student’s respect, as well as give you the confidence you need to lead your classroom. Make sure you have several reliable pieces in your wardrobe that help you feel professional, secure, and comfortable.

If you enjoy bold or trendy fashion, let your personality shine through! Just make sure your outfit doesn’t outshine you. Your clothes should reflect your personality, not distract from your teaching ability.

Keep the age group in mind when dressing and make sure you wear clothes that you’ll be comfortable in all day. For instance, if you know you’ll be spending the day in a kindergarten class sitting on the floor (and let’s be real — cleaning up messes), consider staying away from skirts and dresses.

Don’t be afraid to express your individuality. Kid-friendly novelty socks, jewelry, and accessories can be fun conversation starters with your students and are a great way to let your personality shine through. 

Confidence is key

It can be just as stressful for students to see a new face behind the desk as it is for teachers. Students need to feel safe and relaxed to give their best, and they feel this way when the classroom leader appears assured and in control.

A quick way to gain confidence is to feel prepared. Review your new class checklist and questions to ask before you begin.

Not feeling as confident as you need to? That’s okay: fake it ‘til you make it!

Be sincere

Building trust is just as important as appearing in control. One of the most impressive (and challenging) things about students is their ability to detect pretense.

Don’t try to be anything you’re not. Students respond best to substitute teachers who say what they mean and mean what they say.

Make use of your introduction

Students will be more inclined to reciprocate your effort when you share more about yourself than just your name. Use this time to let them know a bit about your personality. Whether you want to share about your pets, favorite sports team, or a funny anecdote, make it personal.

Your introduction is also the perfect time to establish clear guidelines for expectations and consequences. This will help everyone feel more relaxed. Don’t skip this important step!

Attend to attendance

If you don’t know the attendance scene from *Ferris Bueller’s Day Off*, it’s time to watch it. Taking attendance is not only a practical routine but also a symbolic ritual.

Use attendance time to learn about your students. Be creative and let students write an “attendance note” or draw a picture for you. Remember that little gestures like eye contact and a smile go a long way with students who want you to see them as individuals. This is also a good time to identify those who might be helpful or challenging.